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AI Prompts for ClickUp AI: Task Automation, Sprint Planning & Status Reports

Master ClickUp Brain with comprehensive prompts for automation, sprints, and reporting

How ClickUp AI / Brain Fits In

ClickUp Brain can read your spaces, docs, and tasks, then generate docs, tasks, summaries, and prompts from that context. The prompts below work in ClickUp Brain, ChatGPT, or your own platform.

Prompts for Task Automation Ideas

Use these in a Doc or Brain chat, referencing lists/docs as needed:

  • "Analyze tasks in this list and propose 5 automation rules that would reduce manual updates. For each, describe trigger, condition, and action in ClickUp terms."
  • "Review recurring tasks tagged 'manual' and suggest which can be automated. Output table with task name, automation idea, estimated time saved."
  • "Read process doc and turn into step-by-step automation blueprint: which tasks auto-created, when, default assignee, status, checklists."
  • "Look at tasks completed last 30 days, identify patterns, propose reusable template and automations."
  • "Using 'Bug Reports' and 'Customer Feedback' lists, suggest 3 automations to auto-create follow-up tasks."
  • "Generate prioritization guidelines based on urgency and impact. Output as checklist."
  • "From survey responses and support tickets, highlight common issues and recommend automation ideas."
  • "Design intake form + automation flow for new project requests."

Prompts for Sprint Planning

Backlog grooming & grouping

  • "Summarize each backlog task into one sentence. Add suggested priority and flag duplicates."
  • "Group related stories into epics/themes. Propose epic names and descriptions."
  • "Identify overlapping or duplicate stories. Suggest merges or closures."
  • "From backlog and roadmap doc, suggest candidate stories for next sprint."

Scoping and sizing

  • "For each Ready story, generate 'Definition of Done' checklist for the task."
  • "Propose story point estimates (1, 3, 5, 8, 13) with justifications."
  • "Summarize feature spec into 3–5 implementable stories with acceptance criteria."
  • "Using last three sprints' velocity, recommend sprint [X] story set fitting capacity."

Prompts for Status Reports & Updates

Weekly and executive status reports

  • "Create weekly status report based on tasks updated last 7 days. Include status, completed work, risks, next week's focus."
  • "Write executive-level summary (3–5 bullets) using only information from tasks tagged [Project]."
  • "Summarize changes in sprint list since last Friday."
  • "Generate stakeholder update email template pulling from sprint review doc and key risks."
  • "Draft one-page project health report using dashboards and lists data."

Per-team / per-owner updates

  • "For each assignee, summarize completed work, current work, blockers. Group by person."
  • "Create status update for [Team] based on all tagged tasks. Include completed, in-review, dependencies."
  • "Generate talking points for stand-up using tasks updated last 24 hours. Format: Yesterday/Today/Blockers per person."
  • "Create concise #leadership Slack update summarizing [Epic] progress using linked tasks and doc."

How to Phrase Strong ClickUp AI Prompts

  • Always specify context + source: "Using tasks in [this list/view] and docs linked to [this task/Doc]…"
  • Define artifact type clearly: "Draft a Sprint Plan / SOP / automation blueprint" instead of vague instructions
  • Include constraints & audience: "For executives in 3–5 bullets", "Slack-length update", "email-ready"
  • Anchor to project type: mention "software development", "marketing campaign", etc.
  • Iterate with small edits: "shorten to 5 bullets", "make more formal" instead of starting over