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AI Prompts for Notion AI: SOPs, Meeting Notes & Knowledge Bases

Master documentation automation with Notion AI prompts for processes, meetings, and knowledge management

How Notion AI Helps

Notion AI lives directly inside your pages and databases. Prompts are instructions that act on selected text or whole pages. For SOPs, meeting notes, and knowledge bases, Notion recommends using AI to summarize, rewrite, generate drafts, and answer questions.

Notion AI Prompts for SOPs

Meta-structure prompt

"Turn this into a Standard Operating Procedure with:
Purpose, Scope, Prerequisites, Step-by-Step Instructions, 
Roles & Responsibilities, Tools & Links, Review Cadence.
Use concise language and bullet points."

10+ SOP Prompts

  • "Combine scattered bullet points into one SOP for [process]. Resolve contradictions and flag unclear steps."
  • "Draft SOP for [task] using this page and linked items. Include decision points and edge cases."
  • "Rewrite this SOP for new hires. Shorten sentences, simplify jargon, start steps with action verbs."
  • "Summarize video transcript into SOP for [process], keeping only repeatable steps."
  • "Extract workflow from last three weeks of meeting notes, draft standardized SOP."
  • "Review this SOP and suggest clarity improvements, missing steps, automation points."
  • "Convert this checklist into formal SOP with phases and prerequisites."
  • "Create quick-start version for experienced members, linking to full SOP details."
  • "Extract training version with examples and common mistakes as toggles."
  • "Read related tasks and propose updated SOP reflecting how team actually works."

Notion AI Prompts for Meeting Notes

Summarizing & structuring

  • "Summarize into: Agenda recap, Key Decisions, Action Items (owners/dates), Open Questions. Keep concise."
  • "Extract action items as bullet points with owner and due date."
  • "Create one-paragraph executive summary for leadership on decisions, risks, next steps."
  • "Turn brainstorm into structured plan: Ideas, Shortlist, Next Experiments, Owners."
  • "Draft follow-up message summarizing decisions and listing action items."

Notion AI Prompts for Knowledge Bases

  • "Design knowledge base structure for [TEAM/COMPANY]. Describe databases, properties, relationships, views."
  • "Create build plan for '[Company] Knowledge Hub' with linked databases and recommended views."
  • "Propose tagging system to filter docs by team, topic, and status. Suggest 10 initial tags."
  • "Generate 'How it works' wiki article. Add: Overview, When to use, Steps, FAQs."
  • "Create FAQ page about [topic] from SOPs and notes."
  • "Scan all pages and list duplicated/overlapping docs that could merge."
  • "Draft 'Start Here' guide for new employees linking core SOPs and policies."
  • "Generate weekly review checklist for docs due for review based on Review date property."

Best Practices for Notion AI

  • Lead with clear context: specify role, audience, and clear instructions
  • Use structured instructions: tell AI exactly what sections and format you want
  • Iterate with AI: use follow-up prompts to improve, refine, or expand
  • Maintain formatting: AI preserves headings and structure when you ask
  • Batch with databases: use Ask AI across multiple linked pages for consistency