Bing AI and Microsoft Copilot
Bing AI Writing Prompts
Practical prompts for writing emails, reports, research, meeting notes, marketing copy, and everyday work in Bing AI, Copilot, Microsoft Edge, Word, Outlook, and Teams.
Editorial review: September 10, 2026 Β· Adapt the prompts to your account, source material, and organisation policy.
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The short answer: how to write a good Bing AI prompt
Tell Copilot what you need, why you need it, what information it should use, and what the finished response should look like. A request such as 'write an email about the launch' leaves the model to guess the audience, purpose, tone, length, facts, and call to action. A structured request gives it the decisions you have already made so it can spend its effort on drafting.
Microsoft's own guidance describes the core ingredients as goal, context, source, and expectations. In practice, I add a fifth: a review rule. Tell Copilot what it must preserve and how it should mark uncertainty. The result is easier to edit, safer to share, and more consistent across Word, Outlook, Teams, Edge, and Copilot Chat.
See Microsoft's official Copilot prompt guide and writing prompt guidance for product-specific behaviour.
A copy-ready Copilot prompt template
Goal: [What do I need Copilot to create, decide, extract, or change?] Context: [Who is the audience? What situation, project, or stage matters?] Source: [Name the document, email thread, meeting, webpage, or text Copilot should use] Expectations: - Tone: [professional, warm, direct, technical, plain English] - Length or format: [word count, table, bullets, email, slide outline] - Preserve: [dates, prices, names, commitments, facts] - Avoid: [jargon, unsupported claims, repetition, sensitive details] Review: [Flag missing information, uncertain claims, or any instruction you could not follow.]
The template is deliberately ordinary. There is no need to use elaborate prompt jargon in Microsoft Copilot. The important thing is to make the work, audience, source, and standard visible. When Copilot has access to work data, name the exact document, conversation, meeting, sender, project, or date range you mean. Vague references such as 'the file' or 'last week's emails' invite the wrong context.
40 Bing AI and Microsoft Copilot writing prompts
These prompts are organised around real work rather than generic categories. Start with one, replace the fields in brackets, attach the source where appropriate, and then ask for a focused revision after you inspect the first response.
Emails and everyday writing
Use these when you need a useful first draft rather than polished-sounding filler. Replace the bracketed fields and attach the relevant thread or document when Copilot can access it.
Draft a concise follow-up email to [PERSON] after our [MEETING]. Goal: confirm the decision, list the two actions I own, and ask one clear question about the unresolved issue. Use a warm professional tone, no sales language, and keep it under 160 words. Use only the notes I attach; mark anything that is not stated.
Rewrite the email below for a busy US customer. Keep the promised date, price, product name, and next step exactly as written. Remove defensive language, explain the delay in plain English, and make the first paragraph answer 'what happens next?' Output the subject line followed by the revised email. Do not add an apology unless the original includes one.
Turn this rough message into three versions: direct and professional, warm and collaborative, and brief for Teams. Keep the facts identical in all three. The recipient is [ROLE], the desired action is [ACTION], and the deadline is [DATE]. Flag any missing information before drafting.
Review this customer reply for tone and hidden ambiguity. Return a table with columns: original sentence, risk, why it may be misunderstood, safer rewrite. Do not make the message more formal than necessary and do not introduce a promise that the company has not made.
Write a polite decline to [REQUEST]. Context: we cannot [CONSTRAINT], but we can offer [ALTERNATIVE]. Keep the relationship positive, state the reason in one sentence, and finish with a concrete next step. Maximum 120 words. Avoid phrases such as 'unfortunately' and 'at this time'.
Create a weekly status update from the attached notes. Use four headings: Completed, In progress, Blocked, Next week. Include owners and dates only when the notes state them. Put decisions that need leadership input in a separate final section.
Word documents, reports, and long text
Long documents need an extraction plan. Tell Copilot whether you want a summary, a decision, a rewrite, or a set of questions. Do not ask for a generic summary when the reader needs a specific action.
Read the attached report as a finance lead preparing for a 15-minute leadership meeting. Extract the three material changes, the numbers that support them, the two risks, and any decision required. Start with a 100-word brief. Then use a table with columns: issue, evidence, implication, owner or unknown. Do not infer a cause that the report does not support.
Turn this policy into a one-page employee guide. Preserve every obligation, exception, deadline, and escalation path. Use plain US English at approximately an eighth-grade reading level. After the guide, list five points where a reader could misunderstand the policy and quote the original section that resolves each point.
Compare versions A and B of this document. Return only substantive changes: changed meaning, new obligations, removed rights, changed dates, changed prices, and altered definitions. Use a table with old text, new text, impact, and review priority. Ignore formatting changes unless they change meaning.
Create an outline for a 1,500-word article from the attached research notes. The audience is [AUDIENCE]. Give each section a purpose, the evidence it should use, and one question the section must answer. Do not write the article yet. End with the three claims that need the strongest verification.
Rewrite the selected paragraph for clarity without changing any fact, number, qualification, or legal meaning. Keep the author's point of view. Return the revised paragraph, then a sentence-by-sentence change log. If a sentence is unclear because the source is missing, leave a bracketed editor note rather than guessing.
Extract every recommendation from this report and group them into immediate, next quarter, and later. Include the evidence, dependency, likely owner, and unresolved question for each. If the report does not contain a time horizon, propose one only in a separate 'editorial suggestion' column.
Research and web-grounded writing
When Copilot is researching, ask it to distinguish source material from interpretation. Current claims need a date, a source, and a review step. Search snippets are leads, not proof.
Research [TOPIC] for a US audience as of [DATE]. Use primary sources first and include the publication date and URL for every important claim. Separate verified facts, expert interpretation, and unresolved questions. Finish with a 150-word answer, a source table, and three claims I should not publish without further checking.
Compare [PRODUCT A] and [PRODUCT B] for a 20-person marketing team. Use each company's current pricing and documentation where available. Evaluate features, limits, data handling, collaboration, export, and likely workflow fit. Do not select a winner until you show the trade-offs for a small team with a $[BUDGET] monthly limit.
Find the strongest evidence for and against the claim: '[CLAIM]'. Prefer government, academic, company filings, or original research. Do not treat a blog repeating another article as an independent source. Return a balanced briefing with source quality, date, conclusion, and what remains uncertain.
Turn this research into a fact-checking checklist for an editor. For every statistic, named person, product claim, and date, list the source that should be checked, what wording would overstate the evidence, and a safer alternative if the number cannot be verified.
Create five interview questions for US customers who use [TOOL] for [JOB]. The questions should uncover the trigger, current workaround, cost of the problem, switching barrier, and moment of value. Avoid leading questions and do not ask whether they 'like' the product.
Meetings, Teams, and project work
The best meeting prompts produce accountable records. Ask for decisions, owners, dates, dependencies, and uncertainty rather than a pleasant paragraph that hides what happened.
From this meeting transcript, extract decisions, proposals, open questions, and actions. Do not turn a proposal into a decision. For each action, include owner, due date, dependency, and transcript evidence. Use 'not stated' when missing. End with a five-bullet update suitable for someone who did not attend.
Prepare me for tomorrow's meeting using the attached agenda, last meeting notes, and open action list. Return: decisions we need, information gaps, questions to ask, likely objections, and a 60-second opening statement. Keep facts tied to the files and label preparation suggestions separately.
Turn these project notes into a RAID log: risks, assumptions, issues, and dependencies. Include description, impact, probability if stated, owner, next action, and review date. Do not invent scores. Put items that need a decision in a separate table.
Draft a Teams message that unblocks [PROJECT]. State the current status, the exact input needed from [PERSON], why it matters, and a proposed deadline. Keep it under 90 words and make the request answerable in one reply.
Review this project update as a skeptical programme manager. Identify vague status language, missing owners, hidden dependencies, and claims that need evidence. Return the original phrase, the risk, and a sharper replacement question. Do not rewrite the whole update.
Marketing, content, and customer research
AI can accelerate creative iteration, but your prompt should preserve the positioning, audience insight, and claims that make the work yours. Ask for variants with a reason for each change.
Create 10 headline options for [OFFER] aimed at [AUDIENCE]. The promise is [PROMISE], the proof is [PROOF], and the main objection is [OBJECTION]. Write five direct options, three curiosity-led options, and two contrarian options. No clickbait, unsupported superlatives, or vague words such as 'revolutionary'. Explain the intended angle in one short label per headline.
Turn these customer interviews into a messaging map. Extract repeated pains, desired outcomes, current alternatives, buying triggers, and phrases customers used more than once. Separate direct quotes from your interpretation. End with three positioning hypotheses and the evidence that would disprove each.
Draft a landing-page outline for [PRODUCT]. Audience: [PERSONA]. Primary action: [CTA]. Include the problem, mechanism, proof, objections, comparison, and next step. For each section, state what evidence is needed. Do not write generic benefit claims that are not supported by the supplied product notes.
Repurpose this long article into a LinkedIn post, email, short video script, and FAQ answer. Keep the central claim and evidence consistent. Make each format native to its channel, not a shortened copy of the article. List any nuance that was removed from each version.
Audit this page for search and answer-engine usefulness. Identify the query it answers, the direct answer a reader should see first, missing evidence, confusing headings, unsupported claims, and the most useful internal link. Do not recommend adding filler or repeating the keyword.
How to get better results in a conversation
Start broad, then narrow
Ask for an outline, extraction, or first pass before requesting a polished deliverable. This lets you correct the direction while the cost of change is low.
Name the source precisely
Say which document, thread, meeting, sender, project, or date range matters. If the source is not available, paste it or tell Copilot what it should not assume.
Revise one dimension at a time
Ask for a shorter version, a warmer tone, clearer evidence, or a different format separately. Focused follow-ups make it easier to see what changed.
Ask for the missing piece
If the output is weak, ask Copilot what information would improve it. Then provide that information rather than adding random adjectives to the prompt.
Keep your voice in the source
A generic AI draft becomes useful when you provide your actual notes, examples, customer language, product facts, and point of view.
Review before you send
Check names, dates, numbers, sources, commitments, tone, and confidential information. A fluent answer is still a draft until a person accepts responsibility for it.
Important limits and privacy checks
Bing AI and Copilot can help you draft and transform language, but they can still make incorrect claims, misunderstand a source, omit a qualification, or choose a tone that is wrong for the relationship. Microsoft recommends reviewing and verifying responses. Treat that as part of the workflow, not as a footnote at the end of a prompt.
The context available to Copilot also depends on the product, account, permissions, and licence. A prompt that works in Microsoft 365 Copilot with a connected work document may not work the same way in a public web chat. Name the source and verify what Copilot actually used. Do not assume that mentioning a file means the model read the correct version.
Before pasting confidential information, review your organisation's policy and the terms for the account you are using. Customer records, private employee information, health data, legal advice, financial details, unpublished product plans, and credentials deserve special care. Remove unnecessary personal information and use approved enterprise controls where your work requires them.
Frequently asked questions
Is Bing AI the same as Microsoft Copilot?
Microsoft has moved the Bing Chat experience into the Copilot brand. People still search for Bing AI prompts because they remember the original experience, but the practical prompting principles are similar: state the goal, provide context, tell Copilot what source to use, and define the output you want. Features vary between Copilot on the web, Microsoft 365 Copilot, Edge, Word, Outlook, and Teams.
What is the best format for a Bing AI writing prompt?
Start with the goal, then add the audience and context, name the source material, and specify expectations such as tone, length, format, and what to preserve. For example: 'Draft a 150-word follow-up email for a US customer using the attached meeting notes. Keep the promised delivery date unchanged, use a calm professional tone, and end with one clear question.'
Can Bing AI write an article or blog post?
Yes, it can help with research, outlines, drafts, rewrites, and editing. It should not be treated as an automatic publishing system. Provide your audience, first-hand experience, evidence, point of view, and editorial constraints. Ask it to mark claims that need verification, then review every current fact and citation before publishing.
Can Copilot use my Word documents, emails, and meetings?
Microsoft 365 Copilot can work with content available through the apps and licence configuration you use, including documents, email, meetings, presentations, and other work data. The exact capabilities depend on the product and account. Name the file, thread, meeting, date range, or source in your prompt, and confirm that you are comfortable sharing the material under your organisation's policies.
How do I make Bing AI stop making up facts?
Give it a source of truth and ask it to separate sourced facts, calculations, and inferences. For current research, require links or citations and a date. Ask it to write 'not found in the source' when evidence is missing. These instructions reduce unsupported claims but do not guarantee accuracy, so verify important outputs independently.
What should I not put into Bing AI or Copilot?
Do not paste confidential, personal, health, financial, legal, customer, or company information unless your account, contract, and organisation policy permit it. Check the product's privacy and retention settings. Treat prompt content as data with a governance path, not as a private notebook by default.
For broader prompt structures, read the AI prompt structuring techniques guide. You can also compare these workflows with our Microsoft Copilot prompts and ChatGPT prompts collections.
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